All inquiries and grant requests should be in writing and addressed to the President, Mr. Henry van Ameringen. Interviews are initiated by the Foundation. A letter of inquiry summarizing the request and stating the dollar amount of the required funding should precede the submission of a full proposal. A full proposal should incorporate the following elements:
1. Cover Letter. This summarizes in no more than two pages what is being requested, the
objectives and significance of the proposed program and the major activities planned.
2. Cover Sheet shows:
Date of application
Name of contact
Name of organization, address, and phone with the extension number, and e-mail
Purpose of the proposal in two paragraphs (or less)
Amount of the request
Total project budget and future funding plans, if applicable
Total agency-wide organizational budget for current year and year previous
3. Proposal. The proposal itself should not exceed five pages and may be shorter.
It should include:
- a detailed description of the program design and what is to be accomplished during the proposed grant period
- a statement of the qualifications or capabilities of the organization to carry out the proposed project
- a description of how the project will be evaluated
- a budget noting all planned expenditures, sources of income, anticipated income, and plans for future fund raising for the project, if applicable
4. Additional Documentation. Each proposal must be accompanied by a copy of the Internal Revenue Service letter indicating tax-exempt (501c3) status; also the most recent financial statement (preferably audited); a current organizational operating budget; a list of directors and officers of the organization; and the latest annual report. Applicants may also include relevant publications or news articles.
Decisions on grants are made by the Board of Directors of the Foundation, which meets three times each year to consider grant proposals—in March, June, and November.